We are seeking an highly organized Executive Assistant to support the operational needs of the Chief Operating Officer (COO) of our South West region and the UK Managing Director. This role is pivotal in facilitating the smooth execution of daily tasks and long-term projects by providing comprehensive administrative support.

This role is ideal for a proactive and dedicated individual looking to contribute to the efficiency of our leadership team in the South West region. If you are committed to excellence and thrive in a fast-paced environment, we would like to hear from you.

Key Responsibilities:

• Diary and Email Management: Maintain day-to-day diary schedules and manage extensive email communications, ensuring leaders are on time and prepared for meetings, including preparing briefing documents. Additionally, act as a backup for the Business Support Executive in managing the President’s email communications and diary as and when required.
• Meeting Coordination: Organize internal and external meetings, including room bookings and preparing necessary documents, while liaising with key stakeholders.
• Event Planning: Coordinate regional events and handle logistical aspects to support the President, UK MD and COO and leadership team.
• Document Preparation: Create and edit presentations, reports, and documents using PowerPoint, Excel, and Word as and when required.
• Financial Administration: Process and review expenses and other financial requests for the President, UK MD and COO, ensuring adherence to company policies.
• Travel Arrangements: Manage complex travel itineraries, including flights, accommodations, and ground transportation for the UK MD and COO.
• Stakeholder Communication: Serve as the primary contact for regional queries and office-related tasks, including incoming and outgoing parcel management.
• Support and Collaboration: Work closely with the Business Support Executive to assist in travel tasks for the President, providing back-up support as and when needed.
• Personal Assistant Duties: Handle ad-hoc personal tasks and administrative duties as required.